The Division of Information Technology (DoIT) develops and provides the myUMBC portal which operates as the “front door” to UMBC and provides convenient access to personal information, resources, online groups, events, and news. The myUMBC portal and Blackboard are the most accessed services at UMBC. To ensure it operates correctly and securely it collects the following types of data:
What Data We Collect:
User Information
Your name, pronouns, email address, profile picture, and university system identifiers.
Device Information
IP address, device type, operating system, and browser.
Usage Information
Pages viewed, links clicked, searches performed, content reactions (paws), events attended, groups joined, and notifications opened.
User Content
Content created as part of a group: posts, events, files and comments; and personal data from various university systems.
How We Use The Data We Collect:
Academic and Administrative Services
Provide the user with quick access to basic information about academic or administrative services including important notifications. Automatically enroll users into relevant groups based on their status.
University Administration and Operations
Provide solutions to university offices for effective and efficient communication in support of university administration and operations.
Planning and Reporting
Page view rates, open rates of communications and attendance information for events are used to gauge popularity and effectiveness.
Service and Support
Ensure that the system operates correctly, securely, and with adequate performance to provide a positive user experience. As well as providing diagnostic information to help resolve support issues.
How Do We Collect myUMBC Data:
Directly
When you type in search terms, create posts and comments, join groups, or register for events.
Automatically
When you log in, click links, or view pages, data related to your interaction is stored, such as timestamp and user information.
From Other Sources
When necessary, pull data from other UMBC systems such as PeopleSoft, REX analytics, and LDAP.
How Do We Share This Data:
Data shared with other university systems is limited to interaction data that is shared with the university data warehouse for analysis of service usage.
Individuals are able to share limited and targeted access to specific aspects of their myUMBC Profile with other individuals (including non-UMBC accounts) through a feature called Profile Sharing. This access can be revoked at any time.
myUMBC operates in UMBC’s Amazon AWS instance and the data is owned by UMBC. UMBC does not share this data with third parties and will only release this data to outside parties through approval by the UMBC General Counsel’s Office.
UMBC can access content created on myUMBC and will only do this if there is a UMBC approved support need or business continuity request. Access to your data is in accordance with the UMBC Privacy Policy {insert final link}.
What Actions Can Individuals Take?
Review your Profile information
Take a look at your myUMBC Profile to see if there is any incorrect information. There is usually a link to edit or update the information or a link to more information on how to edit any information that is incorrect.
Review your Group memberships
Take a look at your Groups page and if you’d like, go into the group and select Leave Group from the notifications drop down at the right of the group banner. You may not be able to leave some groups if you are administratively added.
Review your Profile Sharing settings
Verify your Profile Sharing settings to ensure appropriate access is granted. If you have questions, review the documentation.
Submit a Privacy Request Form
If you would like to review, correct, or request the deletion of your personal data held by UMBC, or opt-out of third party sharing, please fill out our Privacy Request Form and follow the instructions. This form ensures that your request is processed promptly and in accordance with privacy regulations. Our team will review your submission and respond as soon as possible. For any questions or assistance, please contact our privacy office at privacy@UMBC.edu.